Job Description

ACCOUNTS PAYABLE SPECIALIST

Job Title: Accounts Payable Specialist Wage/Hour Status: – Nonexempt/Exempt

Reports to: President/Owner Job Classification: Administrative Support Worker 43-301…5120_

Pay Range: ___$20 - $28/Hour _______

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JOB SUMMARY

Accounts Payable Specialists record transactions through QuickBooks, create reports, track income and expenses and check figures for accuracy. The Specialist provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to Company policies and procedures in an efficient, timely and accurate manner. This position must be able to take directions, and be a team player!

WHAT YOU NEED TO START

• Must have a valid driver’s license and possess own transportation.
• Verification of US Citizen or approved to work in the US.
• Bachelor’s Degree in Accounting preferred – or related experience required.
• Two or more years in accounts payable.
• Requires a high level of detail and organization, adaptability, problem-solving skills and working under extreme pressure to get the many responsibilities completed.
• Must be comfortable with basic math skills such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
• Full knowledge of Microsoft environment, QuickBooks, and GAAP.
• Ability to look at complex numbers and find disparities and cost-savings areas.
• Punctual, motivated, detail oriented and possess excellent communication skills both verbally and written
• Self-motivated, have a team spirit and be able to work closely with other teams in/out of the office.
• Ability to diagnose the root cause of issues and think logically about solutions.
• Must have knowledge of taxes i.e., sales and use taxes, and job costing.
• Ability to sit for 8 hours at desk to complete tasks.
• Must be able to see, read, listen, and comprehend, and speak English.

Be responsible. Be a mentor. Be honest. Be respectful. Be a leader. Inspire. Motivate. Challenge. Be Part of a TEAM!

WHAT YOU NEED TO DO

• Pay and cut monthly and weekly bills to vendors weekly and monthly.
  • Enter weekly bills into QuickBooks, company expenses are paid every Tuesday.
  • Cut checks for any office expenses as needed (office, computer equipment, etc.).
• Reconcile all A/P files and accounting and make folders for all vendors for each new year.
• Correct tax amounts on purchase orders and ensures correct pay.
• Prioritize invoices according to cash discount potential and payment terms.
• Maintain files and documentation thoroughly and accurately in accordance with Company policy and accepted accounting practices.
• Track reports for all use tax and the required jurisdictions and submit payment to the jurisdictions or use the Colorado SUTS program from the Department of Revenue.
• Enter all Vendor invoices that are not orders through the 3-way matching process, i.e., rental, overhead, etc.
• Assist with month-end closing and reconcile all A/P files and accounting annually, box up, make new folders and file. Keep previous year in the office and file room all past years.
• Partner with Projects concerning permits, tax-exempt certifications, new, updated and expired. Ensure proper paperwork is acquired for proper affidavits.
• Communicate verbally and in writing with the owner, Project Managers, vendors and suppliers, to establish and maintain effective working relationships. 
• Track and Issue Purchase Orders (PO’s) for daily commodities, various Vendor packages, and subcontractors.
• Match and system input invoices from vendors.
• Review, compare, and approve all Vendor Bills.
• Track Project Manager approval at 90% on package PO’s.
• Work with multiple vendors to determine the best option for the company.
• Use the information gathered by you and the purchasing agents to bring to Project Manager for approval.
• Handles routine purchasing assignments such as obtaining telephone quotations, placing orders against open contracts, etc. 
• Monitors pending purchases, warranties, and other purchasing-related issues using a variety of recordkeeping systems. Operates a variety of standard office equipment. 
• Establishes and maintains database files relating to the purchasing function. 
• Prepares a variety of purchasing-related documents and correspondence.
• Review all invoices for appropriate documentation and approval prior to payment.
• Collect and file Vendor 1099, W2 and COI yearly.
• Perform weekly and monthly check runs.

Benefits: Medical, Dental, GAP, Vision, Life Insurance, 401k matching

Physical / Mental Requirements and Work Conditions:

Mental Demands/Physical Demands/Environmental Factors: Continual walking, standing, climbing (up to 40 steps up and decline), stooping, bending, kneeling, reaching, carrying, sitting for long periods at a time, and lifting and moving (up to 35#).

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Please sign below to verify you understand the expectations of this position and can perform the functions of this position.

Signature: ­­­­­­­­­­­­­­­­­­­­______________________________________________ Date: ­­­­­­­­­­_____________________________

Printed Name: ___________________________________________

“The Power is in Our Team”

ADK is an Equal Opportunity Employer

Compensation details: 20-28

PI8b348ab527f0-30492-37855959

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