Job Description

The Accessioning Manager is responsible for overseeing the daily operations of the accessioning department in a high-throughput diagnostic laboratory. This role ensures the accurate and efficient receipt, identification, labeling, and documentation of patient specimens in compliance with regulatory standards and internal protocols. The Accessioning Manager plays a critical role in maintaining specimen integrity and workflow continuity from intake to laboratory processing.

Key Responsibilities:

• Supervise, train, and mentor accessioning staff, including performance management and scheduling.
• Maintain appropriate staffing levels to ensure timely processing of specimens.
• Develop and implement standard operating procedures (SOPs) for accessioning processes.
• Continuously evaluate and improve workflow efficiency, accuracy, and turnaround times.
• Monitor specimen intake for labeling errors, incomplete documentation, or integrity issues.
• Ensure compliance with CLIA, CAP, HIPAA, and other regulatory requirements.
• Maintain and report quality control metrics for accessioning activities.
• Oversee accurate data entry into Laboratory Information Management System (LIMS).
• Collaborate with IT and laboratory teams to troubleshoot and resolve data or system issues.
• Ensure chain-of-custody and sample traceability from receipt to processing.
• Serve as a liaison between accessioning, client services, laboratory personnel, and logistics teams.
• Assist with onboarding of new clients by establishing intake protocols and documentation standards.
• Maintain inventory of accessioning supplies and ensure readiness for high-volume workflows.
• Coordinate with procurement for timely replenishment of materials.
• Develop onboarding and continuing education programs for accessioning staff.
• Ensure team is trained on current SOPs, safety procedures, and privacy regulations.

Qualifications:

• Bachelor’s degree in a life science, healthcare administration, or related field preferred.
• Minimum of 3 years in a clinical or diagnostic laboratory setting.
• At least 2 years in a supervisory or management role within a laboratory environment.
• Strong understanding of specimen handling and laboratory information systems (LIS/LIMS).
• Proven leadership, communication, and problem-solving skills.
• High attention to detail and ability to work in a fast-paced, regulated environment.
• Proficiency with Microsoft Office and data entry tools.

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