Job Description

PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION

PROJECT ACCOUNTANT

100K-120K+BONUS+BONUS SHARING+FULLLY PAID BENEFITS

Project Accountant for a growing/stable company with excellent benefits and good work/life balance. This position will have an opportunity to learn (Controller will train) GL, Month-end Close, Financial Analysis. This company also offers excellent benefits: competitive salary plus bonus, profit sharing, fully paid benefits and 100% 401k match.

Position Overview

The Project Accountant is responsible for the financial processing of our projects. This includes managing AIA contract progress billings, tracking incoming invoices, and ensuring all payments are paid timely and posted accurately. As the Project Accountant you will communicate with clients, vendors, subcontractors, and our project management team to ensure the project’s financial procedures are on track from start to finish.

Job Responsibilities

• Process AIA billings and change orders, ensuring accuracy and timely submission.
• Review and analyze job cost reports, making necessary corrections to maintain financial accuracy.
• Process subcontractor and supplier lien releases in compliance with contract terms.
• Release subcontractor invoices for payment after verifying approvals and supporting documentation.
• Set up and maintain job accounting files for assigned projects, ensuring proper documentation and organization.
• Track insurance and bond information for all subcontractors.
• Process labor and expense transfers as necessary
• Set up and maintain projects in Spectrum in accordance with contract requirements; read and interpret contracts for accounting and invoicing implications
• Prepare and distribute monthly billing report to Project Managers
• Ensure labor and expenses posted to project comply with the contract
• Ensure that accurate and complete invoice packages are submitted to the client in a timely manner including all applicable back-up required by the client
• Respond to internal and external clients promptly in a confident and professional manner; investigate issues, problem solve, and communicate resolution clearly and articulately
• Follow-up with clients to confirm receipt of invoices and regarding payment status of open invoices; partner with Project Manager to resolve collection issues
• Maintain communication with in-house project teams for percentages of base contract and change order work when preparing AIA billings.
• Record payments and EFT transactions into accounting system.
• General Accounting duties as required (assist in month end closing, general ledger entries and Balance Sheet reconciliations.)

Qualifications

• Minimum 5+ years' experience ideally in construction or general contractor industry
• Experience in job cost/WIP experience, client billing experience job cost reports and billings.
• Ability to work independently and collaboratively in a fast-paced project environment.
• Effective communication skills to coordinate with project managers, subcontractors, and suppliers.
• Spectrum system a plus

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