Job Description

A leading research and development organization is seeking an energetic, friendly, and detail-oriented Receptionist to support a range of administrative and customer service tasks. This individual will serve as the first point of contact for guests and will play a key role in ensuring smooth front-desk operations and a professional office environment.

The ideal candidate has at least 2 years of administrative experience, preferably with prior receptionist responsibilities. A strong customer service mindset and the ability to maintain a positive, professional demeanor in a fast-paced environment are essential.

Responsibilities:

• Collaborate with the office manager and various departments on event coordination, guest visits, and special projects
• Greet and check in visitors, ensuring they are properly assisted and documented
• Work closely with security to verify identification, issue visitor badges, and manage NDAs
• Maintain an organized and welcoming front reception area
• Manage conference room calendars and assist staff with scheduling needs
• Support invoice tracking, receipt and expense management, and other basic accounting tasks
• Identify and implement improvements in front desk procedures
• Order and manage office supplies and food/beverage inventory
• Monitor service platforms and triage incoming emails or requests
• Assist in preparing reports and performing additional administrative duties as needed

Qualifications:

• 2+ years of administrative experience
• Proficiency with G-Suite or similar tools
• Exceptional customer service skills in both in-person and phone interactions
• Strong problem-solving skills and a sense of urgency
• Positive, upbeat, and professional demeanor
• Ability to multitask and remain organized under pressure
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Comfort working with diverse teams and personalities
• Ability to lift up to 20 lbs

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